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Referencing SOPs in your Animal Ethics application can streamline the approval process. However, to reference an SOP, the following conditions must be met:

• The SOP must have current AEC approval.
• All listed investigators must be competent in the procedure they will perform.
• Any variation from the SOP must be described in the application and may prompt a review of the SOP.

To submit a new SOP for AEC approval, follow these steps:

1. Download the SCU SOP Template

2. Draft the SOP

Ensure all instructions are clear, accurate, and detailed.

3. Expert Review

Have the SOP reviewed by a subject matter expert (external reviewers are allowed).

4. Submit for internal review & AEC Approval

• First submit internally for feedback
• Then, submit to the AEC for assessment at the next meeting.

Submission Guidelines

• New submissions accompanying a new animal ethics application: Upload via the IRMA Documents tab.
• New submissions without an animal ethics application: Submit via email.
• Amendments to currently approved SOPs: Submit via IRMA.

5. Approval & Publication

Once approved, the SOP will be assigned an identifier and uploaded to the AEC webpage.

Note: SOPs must not be used until officially approved by the AEC.

All SOPs must be reviewed every three years. The original author is responsible for:

• Reviewing and updating the SOP.
• Having it re-validated by a subject matter expert.
• Submitting it for AEC re-approval.

If an SOP is not reviewed within three years, it will lapse and be removed from the system.

A full register of SCU-approved SOPs is available on .